The Best All-in-One Printer for 2023

Use these incredibly handy machines to manage your paperwork with ease, allowing you to bring your best work performance to the table

Summer is when paperwork seems to amount to something – maybe the paperwork accumulates as people feel the soaring heat! The right equipment is needed in an office so that it can aid in performing simple functions of recording, receiving, disseminating, and arranging all sorts of information! From scanners to photocopiers, the range of business machines at your disposal in the market is so wide. We’re here to help you make the right choice quickly on one of the greatest office equipment – all-in-one printers.

It accepts output in form of text and graphics, transfers information to paper, and generates hard copies of the given text or graphics output as it acts as a powerful output with peripheral functionalities of copying and scanning.

Diverse brands and models of all-in-one printers are used in offices, and this list will, for sure, make you settle for one, quick and easy!

How We Picked

  • Print Quality and Speed

    For proper legibility and pace of printing, we looked at different print qualities and speeds of different all-in-one printers to see what's more efficient.

  • Ink Type

    Similar to print quality and speed, different ink types help to deliver a rich variety of hardcopy output.

  • Paper Format

    It's hard to settle on your desired paper size and paper standards, therefore, we evaluated the all-in-one printers concerning the paper formats they support.

  • Cost-Effectiveness

    Spending on a printer is a crucial marginal step to empower your space which implies a need for utmost care on price vs quality attribute evaluation, hence we considered cost-effectiveness when selecting the best all-in-one printers.

Our Top Picks

Our Top Pick

Canon PIXMA G6020

Canon PIXMA G6020

Sustainable and very efficient.

The Canon PIXMA G6020 is reportedly very efficient in copying, scanning, and printing to help the user in mundane clerical tasks through its climate-pledge-friendly system.

Buy Now for $249.99

With a sustainability certification, this choice is the wisest decision.

Our Runner-Up

HP ENVY Inspire 7955e

HP ENVY Inspire 7955e

Designed for productivity and play.

The HP ENVY Inspire 7955e is an all-in-one printer designed to achieve the highest level of productivity and stimulate play by facilitating the creation of everything in a secure manner.

Buy Now

This choice offers a printing experience the HP way!

Most Cost-Effective

HP Tango X

HP Tango X

The first all-in-one smart printer in the world.

The HP Tango X offers the typical user a convenient and flawless printing experience through a mobile app from HP at a cheap rate.

Buy Now

This printer is the first smart all-in-one printer in the world!

Everything We Recommend

Our Top Pick

Canon PIXMA G6020

Canon PIXMA G6020

Sustainable and very efficient.

$249.99

Buy Now

Our Runner-Up

HP ENVY Inspire 7955e

HP ENVY Inspire 7955e

Designed for productivity and play.

Buy Now

Most Cost-Effective

HP Tango X

HP Tango X

The first all-in-one smart printer in the world.

Buy Now

Who This Is For

The products advertised here are for small, home, and large office practitioners, remote workers, and learners that love paperwork production.

Why You Should Trust Us

Most printers that are marketed are simple and conventionally undervalued. We have, therefore, gone out of our way to gather the list of printers with a diverse range of peripheral functionalities. This list encompasses quality all-in-one printers.

How We Picked

It’s not easy to find the right all-in-one printer online, especially with such a large and diverse variety of all-in-one printers on sale. To make the choice of the right all-in-one printer easier, we evaluated past customer reviews on all-in-one printers and performed a sentimental analysis to rate their experience with the products. Customers’ experience expressed in the reviews ranged from using the all-in-one printers to print, scan, send faxes, and photocopy. With all these first-hand experiences of customers, you can trust our product review process in helping you find the right all-in-one printer.

We searched through various products of different print qualities, print speeds, ink types, paper formats, portableness, durability, functionality, styles, and designs. When making our picks, we carefully searched for the existence and evaluated the capabilities of the all-in-one printer’s scanning features. Across all our products the additional features were crucial in our evaluation process as we tested the ease of set-up of all-in-one printers concerning WiFi and Bluetooth connectivity while not overlooking the ease of use in terms of such printers display and buttons to make your selection the best!

Print Quality
The print quality of an all-in-one printer affects the legibility of text and graphics upon printing. Since higher quality is preferred due to good printouts, we tested the visibility of fine details in all-in-one printers.

Print speed
The pages per minute (PPM) and images per minute (IPM), were the metrics used to gauge the print speed of all-in-one printers. The higher the PPM and IPM, the better the printer was although there was a tradeoff between the print quality and the print speed.

Ink type
The type of ink for the all-in-one printers was determined basically by the manufacturer’s specifications. Factors such as the availability, cost, warranty, and page yield of the ink types were investigated to help in selecting the best all-in-one printers through the ink type criterion.

Paper format
The paper standard and respective paper sizes printing capabilities helped in the selection of the best printer. Be it ANSI or ISO 216, the paper format was important in selecting the best all-in-one printers.

Price vs Quality
The quality-price ratio came into play when evaluating an all-in-one printer. The printer with the highest quality per unit price tended to be favored by consumers thus making it a better choice.

Portability
Movement of an all-in-one printer from one printing area to another is important in helping to save time used to move the printouts. For compliance with industry-wide portability guidelines, we measured the weight, and size and ascertained their wireless connectivity.

Durability
Warranty is a notion of the trust that the manufacturer places in a product, in this case, the all-in-one printers, to serve without glitches for a given time. Besides the manufacturer’s support, we evaluated the customer’s feedback on this factor to determine the most durable all-in-one printer.

Functionality
For a printer to qualify as a one in all printer, the printer had to have most if not all the functionalities a typical all-in-one printer is expected to have. These printers had to offer printing, scanning, faxing, and photocopying functionalities.

Style/Design
The manufacturer’s style and design influenced all-in-one printers’ customer preference. Favorite printers with high average rankings had unique and aesthetic looks that made their presence in the office a welcome sight. This factor is heavily pointed out in the best all-in-one printers.

Additional Features
Besides the fundamental functionality, additional features helped to distinguish all-in-one printers. These printers may come with an Energy Star label to prove the energy efficiency and environmental sustainability of the printers or may offer auxiliary connection channels such as Bluetooth 5.0 on top of the standard cable. As such features promote convenience, the best all-in-one printers had outstanding additional features!

Scanning Feature
Scanning is a fundamental feature and functionality in all-in-one printers. This attribute was evaluated in the following ways:

Photocopy Style over Printing Style
Although they have their advantages and disadvantages, the photocopy styles and printing styles were options available in all-in-one printers. Users favored the photocopy style due to the high speed in replicating hardcopies but the printing style prevailed for tech geeks and automated systems.

Scanning lid
Flatbed scanners are integrated with all-in-one printers to reduce the footprint of centralized printing devices in both small and large offices. To complete the scanning process, the scanning lid is used to ensure clear scans. The availability of such lids was ascertained while ranking the all-in-one printers.

Ease of set up
Connectivity
Wired connections are always welcome to persons with a liking of classical features. Since wires are hard to hack they are secure and reliable. With the advent of wireless technology, some all-in-one printers may lack some or any wired connectivity slots. This issue helped in choosing the best all-in-one printers.

WiFi and Bluetooth
Wireless Fidelity (WiFi) and Bluetooth are some of the wireless connectivity options available globally which are evident in today’s all-in-one printers. These channels of communicating data and information affected the users’ experience thus reflecting the best all-in-one printers in the user ranking feedback results.

Ease of use
Display
The display in all-in-one printers connects the printer user to the printing settings. As some all-in-one printers lack this feature, the ease of use capabilities of the printer promoted by the display helped to vote for the best devices that offered touchscreen and LCDs among other display technologies.

Buttons
The touchscreen displays may be enough to control an all-in-one printer but the age-old buttons are a less expensive option for the all-in-one printer user. The buttons helped to set the number of photocopies and to navigate and reset the print settings.

Our Picks For You

Our Top Pick - Canon PIXMA G6020

Our Top Pick

Canon PIXMA G6020

Canon PIXMA G6020

Sustainable and very efficient.

The Canon PIXMA G6020 is reportedly very efficient in copying, scanning, and printing to help the user in mundane clerical tasks through its climate-pledge-friendly system.

Buy Now for $249.99

Who It's For

The Canon PIXMA G6020 is for all users who advocate for sustainability and are performing their duties in their offices or homes.

Why It's Great

With wireless connectivity capabilities, this all-in-one printer will print, scan, and copy anything while connected to your device remotely. The wireless attribute allows comfort and aesthetics in your home and office; you achieve flexibility with this all-in-one printer.

Potential Flaws

Due to its small LCD screen, no ethernet connection, and no memory card slot, it's possible to run into problems taken care of by twenty-first-century technology. Despite this, customers praised it for its fast printing speed and good color image printouts.

Other Features

Although this all-in-one printer is the most expensive printer on our list, it makes up for the high price with its high-quality features that include a high page yield and a hybrid ink system. This is proven by global customer ratings of 4.3 out of 5 stars due to its easy-to-use wireless connectivity. If our word is not enough, this all-in-one printer has a silver certification through the Electronic Product Environmental Assessment Tool (EPEAT) to prove its suitability.

Product Specifications

Printing Technology: Inkjet
Connectivity Technology: Wireless, Wi-Fi, USB, and Ethernet
Compatible Devices: Smartphones, PC, and Laptops
Recommended Uses For Product: Office, and Home
Sheet Size: 3.5 x 3.5 inches, 4.0 x 4.0 inches, 4.0 x 6.0 inches, 5.0 x 5.0 inches, 5.0 x 7.0 inches, 7.0 x 10.0 inches, 8.0 x 10.0 inches, Letter, Legal
Hardware Platform: ‎Tablet, and Smartphone
Item Weight: ‎17.8 pounds
Product Dimensions: 15.9 x 14.6 x 7.7 inches

Our Runner-Up - HP ENVY Inspire 7955e

Our Runner-Up

HP ENVY Inspire 7955e

HP ENVY Inspire 7955e

Designed for productivity and play.

The HP ENVY Inspire 7955e is an all-in-one printer designed to achieve the highest level of productivity and stimulate play by facilitating the creation of everything in a secure manner.

Buy Now

Who It's For

HP ENVY Inspire 7955e is for some small office, home office, and large office users who prefer quality in-office paperwork.

Why It's Great

With the manufacturer's intention to ensure it helps in achieving great productivity, this product helps the normal office worker to print and access other computer peripheral functions on a single all-in-one printing device. The neatness offered by the printer will ensure you will never get dull as you work; you will be as fit as you dream!

Potential Flaws

Although many of HP's customers were more than happy with this product after testing, there are always some customers who disagree with its approval. Despite this product standing up to its manufacturer's promises, some customers complained of poor print quality and minor problems during usage. HP's website lacks a helpline but allows you to contact Sales Reps who help out when you encounter any problems.

Other Features

This all-in-one printer is within a reasonable price bracket and this price matches the quality experienced by the users of the printer. With features that accelerate productivity and play, customers rated it at a decent 4.1 stars out of a possible 5 stars. This printer is very easy to use and if you run into problems rush to HP's website and contact a Sales Rep.

Product Specifications

Printing Technology: Inkjet
Connectivity Technology: Bluetooth, USB, and Wi-Fi
Compatible Devices: Smartphones, PC, Laptops, and Tablets
Recommended Uses For Product: School, Office, Home Office, Business, and Home
Sheet Size: 3.8 x 8.5 inches to 8.5 x 14.0 inches
Printer Output: Color
Product Dimensions: 18.11 x 15.08 x 9.21 inches
Item Weight: 17.9 pounds

Most Cost-Effective - HP Tango X

Most Cost-Effective

HP Tango X

HP Tango X

The first all-in-one smart printer in the world.

The HP Tango X offers the typical user a convenient and flawless printing experience through a mobile app from HP at a cheap rate.

Buy Now

Who It's For

The HP Tango X from Hewlett-Packard is an all-in-one printer for all users in homes and offices that would love to experience cutting-edge printing technology at a cheap rate.

Why It's Great

With a mobile app that does all – if not most – of the operation, this all-in-one printer is modern and great! Securely do your paperwork with this printer!

Potential Flaws

Due to it being listed in the Apple Store, its availability may be limited. In case you come across it, purchase it while stocks last! Customers have commented positively on its aesthetics that it can seem invisible to the naked eye by blending in its environment.

Other Features

This printer's price in the Apple Store makes it the cheapest on our list of products. Given the feedback we observed from customers, we can't deny that HP loves this product, it even labeled it as the first smart all-in-one printer in the world!

Product Specifications

Printing Technology: Inkjet
Connectivity Technology: Bluetooth, Wi-Fi
Compatible Devices: Smartphones
Recommended Uses For Product: Home and, Office
Sheet Size: 3.0 x 5.0 inches to 8.5 x 14.0 inches, Letter, Envelope and, Legal
Printer Output: Color
Product Dimensions: ‎20.6 x 14.8 x 10.4 inches
Item Weight: 7 pounds

Almost Made The Cut - Canon PIXMA G3200

Almost Made The Cut

Canon PIXMA G3200

Canon PIXMA G3200

This choice is revolutionary due to its continuous ink supply system.

The Canon PIXMA G3200 has a continuous printing ink supply system that lasts as long as several standard cartridges in producing ultra-high-quality paper prints.

Buy Now for $189.00

Who It's For

Canon PIXMA G3200 is for professionals relying on printing, scanning, and photocopying to perform their duties.

Why It's Great

With a substantial continuous ink supply system, it beats traditional and standard cartridges in dispensing ink! The system results in clear and sharp black text and colorful borderless photos upon use.

Potential Flaws

Due to its simple structure, many customers who complained to Canon's customer care were alerted that the repair costs may exceed the cost of purchasing a new printer. The price being close to that of our most cost-effective product, it seemed to some of the complainants that they were experiencing planned obsolescence. This attribute forced it to drop from the top three list of all-in-one printers but it managed to show up in our list.

Other Features

This printer is the last in the list of the best all-in-one printers of 2022 with an average customer rating of 3.9 stars out of a possible 5 stars. It is still a good printer as it is easy to use and has fundamental features such as a paper sensor and WiFi connectivity. The price, which translates to a higher cost per utility gained, is close to that of other products on this list.

Product Specifications

Product Dimensions: ‎20.60 x 14.84 x 10.40 inches
Item Weight: ‎7 pounds
Printing Technology: Inkjet
Connectivity Technology: WiFi, and Bluetooth
Compatible Devices: Smartphones
Recommended Uses For Product: Home, Office
Sheet Size: 3.0 x 5.0 inches to 8.5 x 14.0 inches, Legal, Letter, and Envelope
Printer Output: Color

Care and Maintenance

After printing, ink may get used up and you may be required to install full ink cartridges. To replace your used ink cartridges with the correct type of ink cartridges, follow these steps:

  1. Write down your printer’s brand and model number. If you can’t find the model number, check the user’s manual that came with the printer.
  2. Power on your printer if it’s off by pressing the power button.
  3. Open the compartment containing the ink cartridges; all-in-one printers may have the compartment under the scanner. The cartridges supposedly in a carriage should move to the access area if the process is automated once the compartment is opened. If the movement is not observed, click the ink change or stop button.
  4. Take notes on the cartridge manufacturer, model number, and color of ink as listed on the cartridge’s label.
  5. Purchase new cartridges to replace the old ones if you don’t have replacement cartridges. You can take spent cartridges to an ink refill.
  6. Remove the cartridge you want to replace.
  7. Shake the new cartridge then remove it from the package.
  8. Remove strips and tabs that may happen to be on the ink cartridge.
  9. Insert the cartridge into the printer.
  10. Test if the printer is functioning well.

An all-in-one printer will work with a laptop, computer, or other devices after appropriate software is installed. In the case of a laptop or a computer, you need to install the appropriate drivers that come with the laptop or are downloaded from the manufacturer’s website. You may require to use a mobile app to control an all-in-one printer from a mobile device. To avoid productivity delays, during that occasional printer’s ink running out escapades, we recommend regular printing of test pages to check the ink quality. It may be possible to print a test page from your all-in-one printers by accessing it from the device controlling your all-in-one printers or the printer’s software.

We understand that you are required to clean a printer. Kindly remember to turn off your all-in-one printer and unplug it from the power supply before any cleaning routines start. To clean the outside of a printer, wipe down the surface with a damp cloth. Use a dry cloth to clean the inside of a printer making sure that you remove dirt and any bits of paper. As most modern all-in-one printers automatically update their firmware, you don’t have to worry about this option. The software provided by the all-in-one printer manufacturers can help you update the all-in-one printer’s firmware manually. The average lifetime of an all-in-one printer is three to five years. Your all-in-one printer may last longer with proper care and maintenance.