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Union County Recorder's Office Faces Surge in Public Records Requests
Policy changes made to address high-volume requests for digitized documents
Published on Feb. 5, 2026
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A high-volume public records request has pushed Union County, Ohio to change its records policy. Thayne Gray, the assistant county prosecutor, requested the policy change to the board after learning the recorder's office received a records request last week for all of the office's digitized documents.
Why it matters
The surge in public records requests has forced Union County to re-evaluate its policies and procedures for handling such requests, which can have significant implications for government transparency and public access to information.
The details
The records request was for all of the digitized documents held by the Union County Recorder's Office. This type of high-volume request can place a significant burden on government resources and staff. The policy change requested by the assistant county prosecutor is aimed at addressing the challenges posed by these types of broad records requests.
- On February 5, 2026, the assistant county prosecutor requested the policy change to the county board.
The players
Thayne Gray
The assistant county prosecutor in Union County, Ohio who requested the policy change to address the high-volume public records request.
Union County Recorder's Office
The county office that received the broad request for all of its digitized documents, prompting the policy change.
What’s next
The county board will consider the proposed policy changes to address the challenges posed by high-volume public records requests.
The takeaway
This case highlights the need for governments to balance transparency and public access to information with the practical challenges of managing large-scale records requests. The policy changes in Union County aim to find a reasonable approach to fulfilling public records requests while ensuring the efficient operation of government services.
